250 Microsoft Word Shortcuts

File menu:

Control o open

Control n new document

Control s save to the default folder.

Control p print

Edit menu:

Control z undo

Control y repeat typing

Control c copy selected text

Control x cut selected text

Control v paste from clipboard

Control a select all

Control f find

Control h replace

Control g go to

Control k insert hyperlink

Tools:

Spelling and grammar F7

Additional short cuts keys:

CONTROL KEYS

Control e center

Control I italics

Control b bold

Control u underline

Control d brings you to the font menu

Control f6 switches between documents

Control r right align

Control l left align

Control j justify

Control shift s brings you to the style menu

Control shift f brings you to the font combo box

Control Shift p brings you to a edit box where you can change font size

ALT KEYS

Alt shift I citation

Alt shift o table of contents entry

Alt o brings you to the format menu

Alt a draw table

Alt f brings you to the file menu

Alt I brings you to the insert menu

Alt v brings you to the View menu

Alt w new window

Alt t brings you to the tool menu

Alt e brings you to the edit menu

F KEYS

F5 find and replace dialog

F10 opens menus

F12 save as

Control f2 document preview

Alt f6 paste dialog

Alt f8 macro dialog

---A---

All Caps Ctrl+Shift+ A

App Maximize Alt+ F10

Apply Heading1 Alt+Ctrl+ 1

Apply Heading2 Alt+Ctrl+ 2

Apply Heading3 Alt+Ctrl+ 3

Apply List Bullet Ctrl+Shift+ L

Auto Format Ctrl+ K

Auto Text Alt+Ctrl+ V

Auto Text F3

---B---

Bookmark Ctrl+Shift+ F5

---C---

Change Case Shift+ F3

Close Pane Alt+Shift+ C

Column Break Ctrl+Shift+ Enter

Column Select Ctrl+Shift+ F8

Copy Ctrl+ Ins

Copy Ctrl+ C

Copy Format Ctrl+Shift+ C

Copy Text Shift+ F2

Customize Add Menu Shortcut Alt+Ctrl+ =

Customize Keyboard Shortcut Alt+Ctrl+ Num +

Customize Remove Menu Shortcut Alt+Ctrl+ -

Cut Ctrl+ X

Cut Shift+ Del

---D---

Date Field Alt+Shift+ D

Delete Back Word Ctrl+ Backspace

Delete Word Ctrl+ Del

Do Field Click Alt+Shift+ F9

Doc Close Ctrl+ W

Doc Close Ctrl+ F4

Doc Maximize Ctrl+ F10

Doc Move Ctrl+ F7

Doc Restore Ctrl+ F5

Doc Size Ctrl+ F8

Doc Split Alt+Ctrl+ S

Double Underline Ctrl+Shift+ D

---E---

End of Column Alt+Shift+ Page Down

End of Column Alt+ Page Down

End of Doc Extend Ctrl+Shift+ End

End of Document Ctrl+ End

End of Line End

End of Line Extend Shift+ End

End of Row Alt+Shift+ End

End of Row Alt+ End

End of Window Ctrl+ Page Down

End of Window Extend Ctrl+Shift+ Page Down

Endnote Now Alt+Ctrl+ E

Exit Alt+ F4

Extend Selection F8

---F---

Field Chars Ctrl+ F9

Field Codes Alt+ F9

Find Ctrl+ F

Font Ctrl+Shift+ F

Font Ctrl+ D

Font Size Select Ctrl+Shift+ P

Footnote Now Alt+Ctrl+ F

---G---

Go Back Alt+Ctrl+ Z

Go Back Shift+ F5

Go To Ctrl+ G

Go To F5

Go to Next Page Alt+Ctrl+ Page Down

Go to Previous Page Alt+Ctrl+ Page Up

Goto Annotation Scope Alt+ F11

Grow Font Ctrl+Shift+ .

Grow Font One Point Ctrl+ ]

---H---

Hanging Indent Ctrl+ T

Header Footer Link Alt+Shift+ R

Hidden Ctrl+Shift+ H

---I---

Indent Ctrl+ M

Italic Ctrl+Shift+ I

Italic Ctrl+ I

---M---

Mark Citation Alt+Shift+ I

Mark Index Entry Alt+Shift+ X

Mark Table of Contents Entry Alt+Shift+ O

Menu Mode F10

Merge Field Alt+Shift+ F

Microsoft System Info Alt+Ctrl+ F1

Move Text F2

---N---

New Ctrl+ N

Next Field F11

Next Field Alt+ F1

Next Misspelling Alt+ F7

Next Object Alt+ Down arrow

Next Window Ctrl+ F6

Next Window Alt+ F6

Normal Alt+Ctrl+ N

Normal Style Alt+Shift+ Num 5

Normal Style Ctrl+Shift+ N

---O---

Open Ctrl+ O

Open Alt+Ctrl+ F2

Open Ctrl+ F12

Open or Close Up Para Ctrl+ 0

Other Pane Shift+ F6

Other Pane F6

Outline Alt+Ctrl+ O

Outline Collapse Alt+Shift+ Num -

Outline Collapse Alt+Shift+ -

Outline Demote Alt+Shift+ Right arrow

Outline Expand Alt+Shift+ Num +

Outline Expand Alt+Shift+ =

Outline Move Down Alt+Shift+ Down arrow

Outline Move Up Alt+Shift+ Up arrow

Outline Promote Alt+Shift+ Left arrow

Outline Show First Line Alt+Shift+ L

Overtype Ins

---P---

Page Alt+Ctrl+ P

Page Break Ctrl+ Enter

Page Down Page Down

Page Down Extend Shift+ Page Down

Page Field Alt+Shift+ P

Page Up Page Up

Page Up Extend Shift+ Page Up

Para Down Ctrl+ Down arrow

Para Down Extend Ctrl+Shift+ Down arrow

Para Up Ctrl+ Up arrow

Para Up Extend Ctrl+Shift+ Up arrow

Paste Ctrl+ V

Paste Shift+ Ins

Paste Format Ctrl+Shift+ V

Prev Field Shift+ F11

Prev Field Alt+Shift+ F1

Prev Object Alt+ Up arrow

Prev Window Ctrl+Shift+ F6

Prev Window Alt+Shift+ F6

Print Ctrl+ P

Print Ctrl+Shift+ F12

Print Preview Alt+Ctrl+ I

Print Preview Ctrl+ F2

---R---

Redo Alt+Shift+ Backspace

Redo or Repeat Ctrl+ Y

Redo or Repeat F4

Redo or Repeat Alt+ Enter

Repeat Find Alt+Ctrl+ Y

Repeat Find Shift+ F4

Replace Ctrl+ H

Reset Char Ctrl+Shift+ Z

Reset Char Ctrl+ Space

Reset Para Ctrl+ Q

Right Para Ctrl+ R

---S---

Save Ctrl+ S

Save Alt+Shift+ F2

Save Shift+ F12

Save As F12

Select All Ctrl+ Num 5

Select All Ctrl+ Num 5

Select All Ctrl+ A

Select Table Alt+ Num 5

Show All Ctrl+Shift+ 8

Show All Headings Alt+Shift+ A

Show Heading1 Alt+Shift+ 1

Show Heading2 Alt+Shift+ 2

Show Heading3 Alt+Shift+ 3

Show Heading4 Alt+Shift+ 4

Show Heading5 Alt+Shift+ 5

Show Heading6 Alt+Shift+ 6

Show Heading7 Alt+Shift+ 7

Show Heading8 Alt+Shift+ 8

Show Heading9 Alt+Shift+ 9

Shrink Font Ctrl+Shift+ ,

Shrink Font One Point Ctrl+

Shrink Selection Shift+ F8

Small Caps Ctrl+Shift+ K

Space Para1 Ctrl+ 1

Space Para15 Ctrl+ 5

Space Para2 Ctrl+ 2

Spelling F7

Spike Ctrl+Shift+ F3

Spike Ctrl+ F3

Start of Column Alt+Shift+ Page Up

Start of Column Alt+ Page Up

Start of Doc Extend Ctrl+Shift+ Home

Start of Document Ctrl+ Home

Start of Line Home

Start of Line Extend Shift+ Home

Start of Row Alt+Shift+ Home

Start of Row Alt+ Home

Start of Window Ctrl+ Page Up

Start of Window Extend Ctrl+Shift+ Page Up

Style Ctrl+Shift+ S

Subscript Ctrl+ =

Superscript Ctrl+Shift+ =

Symbol Font Ctrl+Shift+ Q

---T---

Thesaurus Shift+ F7

Time Field Alt+Shift+ T

Toggle Field Display Shift+ F9

Tool Shift+ F1

---U---

Un Hang Ctrl+Shift+ T

Un Indent Ctrl+Shift+ M

Underline Ctrl+Shift+ U

Underline Ctrl+ U

Undo Ctrl+ Z

Undo Alt+ Backspace

Unlink Fields Ctrl+Shift+ F9

Unlink Fields Ctrl+ 6

Unlock Fields Ctrl+Shift+ F11

Unlock Fields Ctrl+ 4

Update Auto Format Alt+Ctrl+ U

Update Fields Alt+Shift+ U

Update Fields F9

Update Source Ctrl+Shift+ F7

---W---

Word Left Ctrl+ Left Arrow

Word Left Alt+ Left arrow

Word Left Extend Ctrl+Shift+ Left arrow

Word Right Ctrl+ Right arrow

Word Right Alt+ Right arrow

Word Right Extend Ctrl+Shift+ Right arrow

Word Underline Ctrl+Shift+ W

Neat Tricks in Word 2000

(OK – So Some of them are Useless)

NEAT TRICK #1 - A SMILEY FACE

Try this in a new Word Document. Press Shift + : Then press Shift + )

OK – so we did the useless one first?

This trick works with Microsoft Word 2000. (I’m not sure about earlier versions – it doesn’t work with Microsoft Word XP).

There is a neat font called Smiley Face if you want it, it is on the floppy disk.

Here are some samples of some of the smiley faces in this font.

B*@$')7[Û0,

If you want to use the font, you need to drag the font from the floppy disk into your Fonts folder which is on your hard drive. The Fonts folder is located in the Windows folder (or Win NT folder, depending which operating system you are using) in your hard drive (local disk c)

NEAT TRICK #2 - CHANGE CASE QUICKLY

Did you ever type some text and you realized your caps lock was down (or vice versa). (“Oh no, I have to delete the text and type it again – RATS!!!”) No you don’t!!! 

Just highlight the text and press SHIFT +F3 (that’s the F3 key at the very top of the keyboard).

OK – so try it. Type some text in all caps, select it (highlight it) and press SHIFT + F3. You may need to press SHIFT +F3 to get the desired result you want.

NEAT TRICK #3 - SAVE A WORD DOCUMENT AS A WEB PAGE

Did you have want to send a friend a Word document you created but you know that they don’t have Microsoft Word (or maybe you don’t know and don’t want to take a chance). Well, here’s how to solve that problem.

Create your document in Word. When you are ready to save it, click on the File menu and then select Save As Web Page. That’s it! You have created a webpage out of your document. You can send anyone that webpage document and they will be able to open it with their web browser (Internet Explorer or Netscape). Everyone has a web browser!!!

If you want to include pictures (and you can), when you save your document, a special folder is created with the pictures in it. When you send the webpage attachment, be sure to send the folder with the pictures in it. Otherwise, they will be able to read the text, but won’t see the pictures.

Try this little trick – it’s a good thing! (Been watching a little to much Martha Stewart lately)

NEAT TRICK #4 - NONBREAKING SPACE BETWEEN WORDSWhen you type a proper name such as "John Smith" near the end of a line in Word 2000, Word may separate the words, putting "John" at the end of one line and "Smith" at the beginning of the next line.

To keep words together on the same line, insert a nonbreaking space between them. For example, type John, enter a nonbreaking space by pressing CTRL+SHIFT+SPACEBAR, and then type Smith.

I always have trouble when writing the name of my cousin, Francisco Javier Torres de Silva López de Letona. (Just kidding, that’s not my cousin - I made that name up – but I used the nonbreaking space to keep the name all on one line. Neat!)

Try it – create a new Word Document and type the paragraph above with the long name. (Actually, type just the first 2 lines).

When you are finished, click on the Show/Hide button in the Standard Toolbar (or press CTRL + SHIFT + *). Do you see the little º marks between each of the names – that’s it – the nonbreaking space mark.

This trick works with older or newer versions of Microsoft Word.

I know you can’t live without this Neat Trick!

NEAT TRICK #5 - A QUICK PAGE BREAK

When you are tying a document and you want to skip to the next page, you need to put in a page break. Well, you can do that by clicking on Insert, Break, Page Break, and OK. That’s 4 clicks and a lot of mouse movement. Well, the neat thing is to press CTRL + Enter when you want to start at the top of a new page in your document. What could be easier!

Try it. Start a new document.

Type: This is the stuff on Page1. Press CTRL + Enter.

Type: This is the stuff on Page2. Press CTRL + Enter.

Type: This is the stuff on Page3. Press CTRL + Enter.

Notice, each time you press CTRL + Enter, you start at the top of the next page.

Nifty!

Ha – I just pressed CTRL + Enter and here I am at the top of Page 3 in my document.

NEAT TRICK #6 - CLOSE/SAVE ALL

Are you ever working on several documents at the save time (I always am – like right now). Well, you can save all open Word documents at once or you can close all word documents at once.

Just hold down the SHIFT key as you click the File menu, and then click Close All or Save All. Be sure you press and hold down the SHIFT key before you click on the File menu.

Note: If you decide to close all documents at once (Shift + File Menu + Close All), Word will give you the opportunity to save any of the documents that haven’t been save yet.

Cool!

NEAT TRICK #7 - IMBED A LINK

Did you know you could embed an internet link (website address) right in your Word Document.

Here’s how.

Type your document in word and just type in the website address wherever you want it. Whoever reads the file can then click on the website address and go to that site. Of course, the person has to have a live connection to the internet. NOTE: When you click on the website, you must hold down the

OK, let’s try it. Create a new document saying something about the neat organization you work for (Marshall Adult Learning Center). Write that you can check out the website and type the address. NOTE: You must use the complete address, e.g., http://marshalladulteducation.org.

Now hold down the CTRL key and click on the website address. Did it work???

You can use this Neat Trick in conjunction with Neat Trick #3. Send your webpage document with the website address to a friend – they won’t have to hold down the CTRL key to go to the website – they just have to click on the address.

NEAT TRICK #8 - CLOSE ALL IN THE TASK BAR

OK – This is not an exclusively Microsoft Word Trick, but it’s kinda cool, so I had to include it. When you open files, folders, programs, etc, your task bar gets pretty crowded. When you are finished working with some or all of the items in your Task Bar, you can close all of them or as many of them as you want with a few simple clicks.

Try this. Open up 5 things – any 5 things – a few folders, a couple programs…whatever. Now hold down the CTRL key and click on 4 of the items in the task bar that you want to close (leave one open). Now, right-click on the any one of those items. A pop-up menu appears – left-click on Close. Wah-la – those 4 items close leaving only the one item in the task bar.

Notice, there are other options in that pop-up menu. I particularly like the Tile Vertically, since I frequently work with 2 or more folder windows at a time.

Well, you think you’ll ever use this tip – or is it useless??? (I use it all the time! Of course, I’m a geek!)

NEAT TRICK #9 - WHAT’S THIS

What's This? Ever seen that before? It is located in Help in the menu bar. If you want information about anything in Microsoft, this is a great way to get it fast!

Try it. First be sure that your ruler is visible. If it is not, Click on View in the menu bar and then click on Ruler.

Now, click on Help in the File Menu and select What’s This. Notice that your cursor turns into an arrow with a question mark.

Now click on the ruler. You get a nice little explanation of what the ruler is and how to use it.

T

ry this one. Click on Help in the File Menu and select What’s This. Now click on the format menu and click on Drop Cap. There it is – a nice explanation of what a drop cap is (Have you ever used a drop-cap before. BTW, I used a drop cap in this paragraph. Can you tell???

You can also use What’s This to get information in your text. Click on some text in a document and see what it says.

One more thing – there is even a keyboard shortcut to What’s This. Press Shift-F1. Try it! Very Cool!

NEAT TRICK #10 - CLICK AND TYPE
You can place the insertion point at any place in the document by doubling clicking. Depending on where you double-click will depend on how the text is aligned.

Try This. Press ALT + N (this creates a new document). Be sure you are in Page Layout view. Double click about half way down the page just inside the left hand margin. Type a few words. (See – it works!)

Try This. Press CTRL + A (this selects all the text). Press CTRL + X (this Deletes all the text). And this time double click about half way down the sheet right in the middle of the page. Type a few words. This time, your text is centered on the page.

Try this. Press CTRL + A (this selects all the text). Press CTRL + X (this Deletes all the text). And this time double click about half way down the sheet but to the right of the right text boundary. Type a few words. This time, your text is justified along the right hand margin.

As you move your cursor around the blank document, notice how the cursor changes. This is how you determine how your text will be formatted when you double click the mouse. The chart below shows you how the text will be entered on the page

Cool! Don’t forget to close the new document you just created – don’t save it.

NEAT TRICK #11 - ZOOM

The Zoom arrow in the Standard Formatting bar is a way you can zoom (change the size of the page view). Click on the down arrow and see the various degrees you can “zoom” to.

There is a really neat way to zoom that is much more convenient that clicking on the Zoom button in the Standard Formatting bar. Here’s how: Hold the Ctrl Button down and turn the scroll wheel on the mouse – slowly – either up or down. And watch the screen automatically zoom. Very Cool!!!

NEAT TRICK #12 - SORT TEXT

Have a list of word you want to sort (alphabetize). Select (hold the mouse button down and drag over them) the words, then select Sort from the Tables menu. A dialog box will open. Select whether you want the list of words sorted in ascending order (A to Z) or descending order (Z to A).

Addendum

How to Delete Text

There are actually 2 ways to delete text from your document. One is with the BACKSPACE key and one is with the DELETE key.

The Backspace key. Position the cursor to the right of the text you want to delete and press Backspace as many times as needed to delete the text. (You may also hold down the Backspace key).

The Delete Key. Position the cursor to the left of the test you want to delete and press Delete as many times as needed to delete the text. (You may also hold down the Delete key).

When to use SAVE and when to use SAVE AS

Use SAVE AS whenever…

…You are saving your file for the first time.

…You have saved your file already but you want to save under a different name.

…You have saved your file already by you want to save it in a different location.

Use SAVE whenever…

…You have already saved your file (and given it a name) and you have made changes to
it,

Use the Scroll Wheel

On a more modern mouse, you have a scroll wheel in between the 2 buttons. Turn the scroll upward or downward to scroll the text on the screen. It is more convenient to use the scroll wheel than clicking on the up and down arrows on the top and bottom of the vertical scroll bar.

If you don’t have a mouse with a scroll wheel, go buy one - you’ll be glad you did!

Insert Mode and Overstrike Mode

When you are typing in Insert mode, any text that you type is inserted into your document. For example, if you type a paragraph and you want to add some words in the middle of the paragraph, you click in the middle of the paragraph and start to type. The new text is inserted into the paragraph moving all the text in front of it to the right as you type.

You can place the keyboard into overstrike mode so that when you type, the new text that you type will overstrike (or replace) any text in front of it (to the right).

You almost always want to be in Insert mode. There are 2 ways to tell whether you are in Insert mode or Overstrike mode. (1) There is a light on the keyboard that lights up when you are in Insert mode. (2) When you are in Overstrike mode, the letters OVR in the become boldface in the status bar at the bottom of the screen.

How to Save a File

How To Save A File On A Floppy Disk

1. Click on the File, then click on Save As
2. Click on the down-pointing arrow next to the Save In box

1. Click on 3 ½ Floppy (A:)
   
2. Your floppy disk will spin and the
   your Save in box will say:

1. Give your file a name and click on SAVE (lower right hand corner).

How To Save On The Computer Hard Drive.

1. Click on the File menu, the click on Save As
2. Click on the down-pointing arrow next to the Save In box

1. Choose the location that you want to save in,
   - If you want to save in the My Documents folder, click on
   My Documents. (If you want to save it in a special
   folder in the My Documents folder, double-click
   on that folder).
   
   - If you want to save on the Desktop, click on the
   Desktop icon
   (If you want to save it in a special folder on the
   Desktop, double click on that folder).
2. Give the file a name and click on SAVE.

How to Open a File

How to Open a File on a Floppy Disk

1. Click on the File menu, then click on Open.
2. Click on the down-pointing arrow to the right of the Look In box.
3. Click on 3½ Floppy (A:)
4. Click on the file you want to open and click on Open. (You may also double-click on the file to immediately open it).

Two Features in Word You Want to Use.

Microsoft Word is set to only show a partial list of items in the drop-down menus. What a pain! You can correct this and have the full list of menu items show when you click on a menu item.

1. Click on Tools, then click on Customize.
2. Click on the Options tab.
3. Click on the box next to Always show full menus. (It should be checked)
4. Click on Close.
5. Click on a drop-down menu and you will now see all the menu items.

If you like to use Print View (see What Page View Should I Use on page 5), you will want to be able to see the page borders

1. Click on the Tools menu, then click on Options.
2. In the Print and Web Layout Options, click on the box next to Text Boundaries (it should be checked.
3. Click OK. You will now see the page borders when you are in Print View.